Are you stuck in the stone age and want to learn how to computerize your business and leap into the digital era? We’ve got good news: it’s simple to computerize your company and doing so can reap enormous benefits for your business. But how do you start?
These days, computerizing your business is pretty much synonymous with going mobile, because often, mobile devices double for many individuals and businesses as computers. Mobility is a key component of modern-day life where many employees work remotely part or full time. Yet going mobile means more than just adding mobile devices to your tools – to be truly mobile, you must set up your company so employees can work both in the office and on the go. The first step is to integrate tablets, smartphones, and laptops at the office, and the second is to choose the right apps and software to make it easy for your employees to work from anywhere.
Pick the right tools
Before you can computerize your business, you need to decide which hardware and software to use to synchronize your company. You don’t want half of the office stuck on old PC’s and the other half using new iPads, because this can cause confusion between team members trying to work together on different hardware and software. Identify your needs and then choose the hardware options that are right for you.
Integrate relevant apps
Along with getting the physical devices, the software and apps you choose to install are important. When working on tablets or smartphones, choose apps that can be integrated with the software your office already uses. Identify your needs so you know why you need apps rather than trying to implement the next-best-thing just because you heard it was useful. If the software you choose doesn’t meet your needs, it won’t succeed no matter how great it is.
Get in the cloud
Going mobile is a necessary step in computerizing your business, but if your company isn’t synchronized across devices, using multiple devices can often be more of a hassle than a help. Getting in the cloud keeps your teams on the same page so everyone has instantaneous access to the most updated version of data. You don’t want your newly mobile employees to be stuck struggling to complete a task outside of the office because they don’t have the data they need, but the cloud solves this by making information available whenever, from wherever. Additionally, the cloud gives you an extra layer of backup for your data (which is invaluable if you experience hardware problems).
Don’t forget about data entry
Computerizing your business is an awesome way to save company time transcribing data and can reduce data-entry mistakes because instead of writing down meeting notes, to-do’s, contacts, and more, employees can instantly document and save data across devices. However, when you’re getting started moving from writing by hand to recording digitally, it’s important to ensure you have a plan in place to move your current data to your new system. Before you make the switch, identify how you will move over current company data so there are no glitches in employees’ capability to work and access important information.
Computerizing your business is a big step, and the adjustment may not be easy for all employees, so combat this by deploying changes slowly. Some business owners choose to first try the tools themselves before passing them on to their employees, while others try giving team-specific tools and then gathering feedback before overhauling the whole company. Make sure to consult department heads and employees before, during, and after the process so that the move is as streamlined as possible, and let us know if you have tips for computerizing a business.